Graduate College Instructor How To...
Class lists are available on Owlnet. You may call the campus Helpdesk at 573-592-4224 to receive your sign on information. It is important for you to return all paperwork including payroll information packet and your signed contract so OwlNet will be accurate.
It is very important that the university has the most current address for you. Please send all address changes to Rhonda Thomas, 573-592-1103 in the Human Resource Department. She will update the faculty database. This will also insure that your paycheck goes to the correct address without delay.
If you are a faculty member teaching in our ACCESS program, you may occasionally have students in your class who are completing requirements through our semester programs.If this is the case, you will view your students in two different terms.
Students may add or drop prior to the first class, OwlNet will automatically show updates to your Class List as they occur.
Grading Philosophy/Grade Information
William Woods University is committed to setting and maintaining high academic standards which reflect real world demands for excellence. Within this framework, student academic progress is evaluated using a full range of grades “A” through “F." There is no requirement that grades be artificially curved in any given class.
Students receive the grades they earn without regard to tuition reimbursement, GPA requirements, or other pressures. Students’ work is evaluated against a standard of performance required of the successful professional. Students are not permitted to undertake extra credit or special assignments to raise grades, unless the opportunity is provided to the class as a whole and is approved by the instructor prior to the grading of the final examination.
The grading system used by the university is A, B, C, D, and F. If you would like to communicate grades with pluses and minuses to students, you may do so; but for purposes of the official grade lists, please use only those noted above.
If you are faculty teaching in our ACCESS program, you may occasionally have students in your class who are completing requirements through our semester programs. If this is the case, you will have students in two different terms for the same course, one for the accelerated semester and one for the regular semester.
Grade lists will be available on OwlNet as soon as the instructor is assigned to the class. Sometimes we don’t get the faculty names on time, so if you do not show a grade list for a class on OwlNet, contact Charles Reese at 573-592-4253. If a student does not appear on the list, please write the name on the list you mail to the Registrar’s Office and assign the student the appropriate grade and attendance If a student’s name is missing, please have the student contact the advisor immediately so we can check on the matter and correct it. You should never cross off a student’s name from the grade list. The grade lists are permanently retained records and should accurately reflect enrolled students. If the student has officially dropped the class, a grade of a ‘W’ will appear on your grade list or the student’s name will not appear at all. If a student’s name appears on the grade lists and he/she has stopped attending or never attended a class, please assign him/her the appropriate grade and attendance.
Grades should be printed from OwlNet, signed, and mailed to the Registrar’s Office within the due date of two weeks from the last class. It is important for students to have grades in a timely manner because of promotions, raises, etc. If there are extenuating circumstances which prevent you from meeting this deadline, please notify the Registrar’s office. The grades should be mailed directly to the Office of the Registrar. We have informed students that they can expect to view their grades within two weeks after a class is over. We instruct the students to view OwlNet; we do not give out grades over the phone.
Once grades are received via signed Grade Lists (printed from OwlNet), along with your Faculty End of Course Survey, our office will begin the payroll process. Checks will be prepared within the next 30 days. If you have questions regarding your paycheck, please contact Charles Reese at 573-592-4253.
It is important for students to let us know when they are going to withdraw from a class. Once the paperwork has been processed through our office, the grade lists should be accurate. If students drop a course, a grade o “W” will appear on the grade lists which can be viewed on OwlNet. If students have officially added your class, their names will appear on your OwlNet Grade Lists. If a student’s name appears without a “W,” you MUST assign a grade (A-F) and indicate the number of absences. Do not scratch the name out or leave the grade and attendance blank.
POLICY – “The Incomplete” grade is used exclusively to indicate that serious illness or extenuating circumstances late in the semester prevented the student from completing the final portion of the course work. The grade may not be given to allow students more time to complete course work. PRIOR permission to give the Incomplete grade must be obtained from the Academic Dean.
Procedure- Obtain an Approval Request for an Incomplete Grade form from our office (or the website) and gain approval from the Academic Dean PRIOR to submission of grades.
You may not enter a grade of an ‘I’ on OwlNet. Please assign the student the grade they earned and their absences. If the incomplete is approved, the grade of I will be entered by the registrar's office.
Once the work has been completed and a grade assigned, the grade should be submitted on a copy ot the original "Incomplete" grade form, in the section provided for the grade change. (Circle reason 1. To change an incomplete to a letter grade.) Completed grades are due within four weeks from the end of the course.
Change of Grades
Errors in recording grades affect student honor rolls, graduation honors, etc., so careful attention to accuracy is important. Grade changes become part of the student’s academic record, so appropriate documentation is required in order for the change to be made.
Policy- Once grades have been turned into the Registrar’s Office, they may be changed only for one of three reasons:
- To change an “Incomplete” grade to a letter grade
- To correct a mathematical error
- To accommodate a change resulting from a grade appeal
Procedure: Submit a Grade Change Request form with documentation verifying the reason (i.e. calculation mistake), and return it to the Registrar’s office. Grade changes are NOT automatically approved by the Academic Dean. DO NOT communicate a change to the student until the request has been officially approved.
Auditing a Class
Policy- Students may audit a class only in special circumstances and they must register for the class with this notation at the time of registration. Once a class has started, the student may not change the registration status from audit to credit. If a student is auditing a class, this notation appears on the grade lists as AU.