Job Title: Mail Center Manager
Department: Business Services
Reports To: Vice President and Chief Financial Officer
Job Type: This is a full time, non exempt position.
General Description:
The Mail Center Manager is responsible for the overall day-to-day operations of the University Mail Center including supervision of mail center employees. This is an hourly, twelve-month position with approximately 35 hours per week during the academic year and 30 hours per week during the summer months. This position is benefit eligible.
Essential Duties and Responsibilities:
- Sort and distribute incoming mail from the U.S. Post Office, UPS, Federal Express and other shippers to campus offices and student mail boxes.
- Pickup and process all outgoing mail from campus offices by required deadlines.
- Prepare large bulk mailings for departments as needed.
- Assist departments with special mailings and projects as needed.
- Responsible for the operation of the postage meter machine. Work with vendor on training, software updates, and issues with the machine.
- Record and report all department charges to the Business Office on a monthly basis.
- Balance small cash drawer and maintain adequate supply of stamps for distribution.
- Assign and maintain all student mail boxes and forward all mail as appropriate.
- Purchase supplies for the Mail Center as needed and prepare purchase order for all department purchases.
- Stay up to date with postal regulations and changes in postal requirements.
- Provide excellent customer service to all constituents of the University including students, parents, faculty, staff, and visitors.
- Responsible for staffing including supervising and training of employees.
- Be knowledgeable about William Woods University by having a thorough understanding of all the University and its mission.
- Represent William Woods University in a professional manner.
Position Requirements:
- A high school diploma is required.
- Knowledge of postal regulations and mail operations is preferred.
- A suitable candidate must have the ability to communicate and interact effectively with people, have outstanding customer service skills and have the work ethic to complete tasks independently.
- Desirable qualities include flexibility, a self-starter, willingness to learn and commitment to work within a team.
- Candidate must demonstrate good computer skills as well as good written and verbal communication skills.
Typical Physical Demands:
- Ability to lift, push or pull at least 50 pounds.
- Ability to carry packages up and down stairs
- Ability to drive a car.
- Ability to operate office equipment.
- Ability to sit or stand for long periods.
- Ability to speak and read English fluently.
- Ability to hear.
- Effective mobility skills required to move about freely and quickly in office and on campus
Work Schedule:
This is a non-exempt, hourly position requiring approximately 35 hours per week during the academic year and 30 hours per week during the summer months.
William Woods University is an independent institution chartered by the State of Missouri with main campus facilities in Fulton, MO. It has been operating continuously since 1870, taking its current form as a coeducational university with undergraduate and graduate programs in 1993.
Today, William Woods draws approximately 2,000 undergraduate and graduate students from 35 states and approximately 11 foreign countries. William Woods has been ranked as a Top 100 Midwest University by U.S. News and World Report, and has been recognized for the quality and affordability of its online degree programs.
With a full liberal arts curriculum, William Woods also offers a strong professional tradition, with nationally ranked programs in Equestrian Studies and American Sign Language. Its graduate education program figures strongly in the administration and leadership of Missouri's state school system.
William Woods University is governed by a self-perpetuating board of trustees, and remains committed to serving the public good by helping students link intellectual development with the responsibilities of citizenship and professional life.
William Woods University is an Equal Opportunity Employer
